Historical records are those materials which are no longer used in day-to-day business. Historical records would include correspondence, photographs, meeting minutes, internal publications, annual reports, daybooks, oral history recordings, committee reports, scrapbooks, promotional, social, and educational materials, or ledger-books. In documenting history, the napkin that an idea was first drawn up on is just as important as the final product. Alone these materials may not mean much, but when placed within the context of a collection the items tell the organization's story.
Unless an organization has disbanded, some materials should remain with the institution: deeds, charters, award citations, legal agreements, special photos. Donors are encouraged to make a copy of any materials they may frequently need to reference.